Off-site Storage

The archive of original documents is an important asset of any company. It is necessary to work with it effectively, comply with legal requirements and ensure safe storage. Loss of documents usually leads to direct and indirect losses. The correct organization of archiving processes can be costly and storing documents in office space incurs premium rent costs. Transferring documents to offsite storage and outsourcing of archive management functions is a modern trend that can significantly reduce the total costs of maintaining an archive providing transparent costs and improve the quality of processes in the operations of many companies. We offer the best practices and technologies for managing document archives. By outsourcing to ILS, you can be sure that you will receive the best quality and technology available on the market.

Effective storage of documents
on class "A" terminals

We offer only highly efficient and secure storage for your documents in specialized terminals:

Large terminals

Larger fit for purpose facilities allow for more efficient storage, due to the denser placement of documents. This allows us to offer our clients a very highly efficient, and therefore low cost storage of documents without compromising quality.
Preservation of documents

The safety of documents is ensured by strict standards for temperature and humidity conditions and fire prevention system in accordance with the requirements for archival storage of documents.
Closed terminal perimeter

The closed perimeter of the facilities, with round-the-clock security and video surveillance, provides full security control. Access to the document storage area is strictly limited by strict security procedures.

Full control over the movement of documents at all stages

With our own RM-Keeper ™ software, we fully control and track the movement of documents. We record the units of movement (boxes, folders, documents) along the entire chain of movement: from the moment we collect from our client, until the placement for long-term storage on a rack. The chain includes all stages of movement: delivery vehicles, employees, transit zones.

Providing a personal account for the client's employees

Our clients have access to our RM-Keeper ™ system web-application where they can directly interact with operations during the operation of the archive. This eliminates the need for outdated means of communication via email or phone.

Our clients can order the necessary service or document in a few clicks directly through the system
All submitted documents and its movement and status can be viewed in the system, tracking the current location online
Ability for searching documents and forming orders for various types of operations with them: delivery, removal, ordering scanned copies and much more
All information is always at hand with the ability to generate additional analytical reporting

Advantages:

Absence of any capital expenditures for the purchase of equipment and organization of the archive
Full control over the life cycle of document storage: from placement for archival storage to destruction
Best practices for organizing storage processes

Testimonials

Our company used to heavily rely on a paper-based workflow for daily transactions, leading to internal challenges in operational and management decision-making due to a lack of visibility into accurate and complete records. This dependency resulted in avoidable losses. Our objectives included achieving cleaner and more refined data, increased visibility into daily operational transactions, and improved quality and timeliness of reports. I can confidently affirm that the ILS team not only embraced these unique requests but exceeded expectations by going above and beyond to achieve their goals. ILS displayed a positive approach to building a working relationship with their client, evident across all departments of their business. The customer and their needs took precedence, a philosophy driven not only by the CEO but permeating down to the support staff. This transformative experience has truly been exceptional. In my 26 years of experience, such commendation is usually reserved for a few individual consultants, but ILS has created an environment where such praise extends to the entire company. I wholeheartedly recommend ILS
Throughout the implementation process, ILS exhibited a high level of professionalism, prompt communication, and attention to detail. Their dedication to delivering a tailored solution that aligned with our specific needs was commendable. Since the adoption of the paperless HR system provided by ILS we have witnessed remarkable improvements across various aspects of our HR operations with the following Enhanced Efficiency: The elimination of manual paperwork and the introduction of automated workflows have significantly improved the efficiency of our HR processesRecord-Keeping: The digitization of employee records has simplified recordkeeping and enabled us to maintain accurate and up-to-date information effortlessly. This has led to a reduction in errors and improved compliance with data privacy regulations. Cost Savings: By eliminating the need for physical storage, printing, and paper-related supplies, we have achieved substantial proven to be a cost-effective solution for our HR department.
JAC Forklifts have partnered with ILS for their unique services in digitizing our business processes. ILS have demonstrated their knowledge, expertise and pledge to innovation, resulting in substantial benefits to the administration of our company. When we initially engaged with ILS, we were contending with numerous encounters linked with our current Sales and Accounting flow. Their dedication to having delivered a tailored solution that aligned with JAC Forklifts' specific needs was commendable. The elimination of manual paperwork and the introduction of automated workflows have significantly improved the efficiency of our Business. These include:
1. Automation for onboarding of new clients and vendors.
2. Automation of JAC Forklifts' quoting workflow.
3. Automation of JAC Forklifts' credit application from hard copy to digital via the ILS cutting-edge platform.
4. Automation of JAC Forklifts' POD with E-signature.
Tasks that previously took hours to complete now require just a few clicks, allowing our team to focus on more strategic initiatives as well as digitally document all workflows allowing for ease of traceability and efficient document retrieval. JAC Forklifts' would validate ILS to any corporation seeking to streamline their paper-based operations. Their ground-breaking solutions and remarkable service will undoubtedly contribute to the success of any corporation looking to embrace digital transformation.

Storage of documents

Effective storage of documents on class "A" terminals

Large terminals

Preservation of documents

Closed terminal perimeter

Full control over the movement of documents at all stages

Providing a personal account for the client's employees

Testimonials

Our Solutions

Effective storage of documents
on class "A" terminals