SmartScan

To organize the processes of inline scanning and recognition of paper documents, you no longer need to purchase and install expensive software. ILS SmartScan allows you to use any hardware infrastructure to start processing documents to our ILS cloud. No special skilled employees are required, our consultants will help you set up and support your processes. By using a set of standard processing scripts based on ILS's vast experience with various types of documents, you won't need to redesign and implement complex processes.

Opportunities
Functionality
Examples
Integration

Opportunities

Scan and OCR documents in the cloud

There is no need to purchase, implement and maintain separate expensive software
Convenient desktop application

For Windows 7 and above, standalone application that supports a wide range of scanners. A user-friendly interface allows you to quickly start scanning and verify recognized documents, even for unskilled users.
Flexible built-in document recognition (OCR) engine

The toolkit allows you to set up various configurations of document recognition, attribute extraction, document categorization. A wide range of configurations are available allowing you to quickly set up recognition standard forms of documents for invoices, waybills, etc.

Functionality

Scan station for in-line processing of large quantities of documents

The Scan Station supports a wide range of productive document scanning equipment. Multi-user mode allows you to customize the scanning process between different users that gives unlimited possibilities in scaling processes
Various options for automating the processes of division into batches of documents and batch documents

The system supports a multilevel structure of scanned documents: a package of documents, a document. For automatic division into documents and packages, various detection mechanisms are built-in: by the barcode of the document, form, keywords and templates.
User verification of automatic recognition results

The system detects uncertainly recognized documents, and the user verifier can check and correct both the attributes and the correctness of the division into documents. Moreover, one user can work with a large the number of different processing batches, and many users over one. The system provides tools for multi-user efficient processing
Automated transmission of document processing results

Once the documents have been processed and verified, the results can be uploaded automatically to the docuForce system or to the client's file resources. The system automatically generates PDF files and document metadata for easy subsequent export to the final systems of the customer
Flexible access control and administration

Built-in access controls allow you to securely distribute the rights and accesses of various user groups, with delimitation of the scope of the processed batches of documents. This allows you to organize efficient and safe operation of a large number of users, including geographically distributed ones
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Testimonials

Our company used to heavily rely on a paper-based workflow for daily transactions, leading to internal challenges in operational and management decision-making due to a lack of visibility into accurate and complete records. This dependency resulted in avoidable losses. Our objectives included achieving cleaner and more refined data, increased visibility into daily operational transactions, and improved quality and timeliness of reports. I can confidently affirm that the ILS team not only embraced these unique requests but exceeded expectations by going above and beyond to achieve their goals. ILS displayed a positive approach to building a working relationship with their client, evident across all departments of their business. The customer and their needs took precedence, a philosophy driven not only by the CEO but permeating down to the support staff. This transformative experience has truly been exceptional. In my 26 years of experience, such commendation is usually reserved for a few individual consultants, but ILS has created an environment where such praise extends to the entire company. I wholeheartedly recommend ILS
Throughout the implementation process, ILS exhibited a high level of professionalism, prompt communication, and attention to detail. Their dedication to delivering a tailored solution that aligned with our specific needs was commendable. Since the adoption of the paperless HR system provided by ILS we have witnessed remarkable improvements across various aspects of our HR operations with the following Enhanced Efficiency: The elimination of manual paperwork and the introduction of automated workflows have significantly improved the efficiency of our HR processesRecord-Keeping: The digitization of employee records has simplified recordkeeping and enabled us to maintain accurate and up-to-date information effortlessly. This has led to a reduction in errors and improved compliance with data privacy regulations. Cost Savings: By eliminating the need for physical storage, printing, and paper-related supplies, we have achieved substantial proven to be a cost-effective solution for our HR department.
JAC Forklifts have partnered with ILS for their unique services in digitizing our business processes. ILS have demonstrated their knowledge, expertise and pledge to innovation, resulting in substantial benefits to the administration of our company. When we initially engaged with ILS, we were contending with numerous encounters linked with our current Sales and Accounting flow. Their dedication to having delivered a tailored solution that aligned with JAC Forklifts' specific needs was commendable. The elimination of manual paperwork and the introduction of automated workflows have significantly improved the efficiency of our Business. These include:
1. Automation for onboarding of new clients and vendors.
2. Automation of JAC Forklifts' quoting workflow.
3. Automation of JAC Forklifts' credit application from hard copy to digital via the ILS cutting-edge platform.
4. Automation of JAC Forklifts' POD with E-signature.
Tasks that previously took hours to complete now require just a few clicks, allowing our team to focus on more strategic initiatives as well as digitally document all workflows allowing for ease of traceability and efficient document retrieval. JAC Forklifts' would validate ILS to any corporation seeking to streamline their paper-based operations. Their ground-breaking solutions and remarkable service will undoubtedly contribute to the success of any corporation looking to embrace digital transformation.