Active File Management

Active File Management (AFM) is a complex of processes that allow you to organize and manage storage of documents in the context of a file - a unit that consolidates documents in the context of some identifier (e.g. client files, loan agreement).

The organization of these processes differs significantly from the classic archival storage:

Operations are often performed at the file level; additions to files, withdrawal, and control of file operations are necessary. This significantly changes the structure of physical storage, storage is carried out on specialized racks for quickaccess the file directly.
The unit of account is often the documents themselves, files, which requires a clear organization of processes to exclude erroneous operations.
Requires software that supports this level of operations and customer control of these operations.

We offer a complete turnkey solution:

Specialized storage areas with restricted access
Ready-made processes allowing you to immediately transfer your processes to us
Software, TSD (data collection terminals)

Advantages:

Reduce efforts by providing search and selection of documents
Organization of centralized storage of all files of the company and its branches, without capital expenditures. You free up expensive office space for core business operations
User friendly web application that manages and controls all operations of your files
Transparent model of process costs, payment only for completed operations

Testimonials

Our company used to heavily rely on a paper-based workflow for daily transactions, leading to internal challenges in operational and management decision-making due to a lack of visibility into accurate and complete records. This dependency resulted in avoidable losses. Our objectives included achieving cleaner and more refined data, increased visibility into daily operational transactions, and improved quality and timeliness of reports. I can confidently affirm that the ILS team not only embraced these unique requests but exceeded expectations by going above and beyond to achieve their goals. ILS displayed a positive approach to building a working relationship with their client, evident across all departments of their business. The customer and their needs took precedence, a philosophy driven not only by the CEO but permeating down to the support staff. This transformative experience has truly been exceptional. In my 26 years of experience, such commendation is usually reserved for a few individual consultants, but ILS has created an environment where such praise extends to the entire company. I wholeheartedly recommend ILS
Throughout the implementation process, ILS exhibited a high level of professionalism, prompt communication, and attention to detail. Their dedication to delivering a tailored solution that aligned with our specific needs was commendable. Since the adoption of the paperless HR system provided by ILS we have witnessed remarkable improvements across various aspects of our HR operations with the following Enhanced Efficiency: The elimination of manual paperwork and the introduction of automated workflows have significantly improved the efficiency of our HR processesRecord-Keeping: The digitization of employee records has simplified recordkeeping and enabled us to maintain accurate and up-to-date information effortlessly. This has led to a reduction in errors and improved compliance with data privacy regulations. Cost Savings: By eliminating the need for physical storage, printing, and paper-related supplies, we have achieved substantial proven to be a cost-effective solution for our HR department.
JAC Forklifts have partnered with ILS for their unique services in digitizing our business processes. ILS have demonstrated their knowledge, expertise and pledge to innovation, resulting in substantial benefits to the administration of our company. When we initially engaged with ILS, we were contending with numerous encounters linked with our current Sales and Accounting flow. Their dedication to having delivered a tailored solution that aligned with JAC Forklifts' specific needs was commendable. The elimination of manual paperwork and the introduction of automated workflows have significantly improved the efficiency of our Business. These include:
1. Automation for onboarding of new clients and vendors.
2. Automation of JAC Forklifts' quoting workflow.
3. Automation of JAC Forklifts' credit application from hard copy to digital via the ILS cutting-edge platform.
4. Automation of JAC Forklifts' POD with E-signature.
Tasks that previously took hours to complete now require just a few clicks, allowing our team to focus on more strategic initiatives as well as digitally document all workflows allowing for ease of traceability and efficient document retrieval. JAC Forklifts' would validate ILS to any corporation seeking to streamline their paper-based operations. Their ground-breaking solutions and remarkable service will undoubtedly contribute to the success of any corporation looking to embrace digital transformation.

Active File Management

We offer a complete turnkey solution:

Advantages:

Testimonials

Our Solutions